Procurement Power BI Dashboard [Multi-Project Power BI Dashboard]

In the previous part of this article, we walked through the core pages of the enterprise Power BI dashboard, covering project-level insights such as cost variance, progress tracking, manpower trends, and delay analysis.

Each page was designed to serve a specific decision-making need, giving enterprise stakeholders the clarity they need across a complex portfolio.

But delivering a project on time and within budget isn’t just about progress curves and financial metrics; procurement plays an equally critical role. Delays in material approvals, manufacturing, or delivery can disrupt even the most carefully planned projects.

In this article, we’ll take a closer look at the Procurement Power BI Dashboard, a dedicated section built to help project teams track material statuses across all stages of the supply chain.

From FAT (Factory Acceptance Test) and shipping to final delivery, this dashboard offers full transparency and control, making it an essential tool for enterprises managing large-scale construction or infrastructure projects.

Procurement Power BI Dashboard

The Procurement Power BI Dashboard is a dedicated section built to monitor and manage all material-related data across multiple projects.

It gives project teams and decision-makers full visibility over the status of materials, from planning and factory acceptance testing (FAT), to delivery and on-site receipt.

This dashboard is especially useful in large enterprises where materials are ordered in bulk across multiple projects and vendors.

With just a few clicks, stakeholders can filter by project, status, or item name to find exactly what they need, making the Procurement Power BI Dashboard a powerful tool for proactive material tracking and supply chain coordination.

Production Power BI Dashboard is also easy to build, as you can use your existing procurement logs, or E2 logs only, to get the data from and connect to the dashboard.

Material Status

The first visual you’ll see in the Procurement Power BI Dashboard is a powerful visual that gives a real-time overview of the material delivery pipeline. The chart displays the status of materials across all procurement stages, from early manufacturing to final on-site delivery.

For example, in the visual shown, you can instantly see that:

·         31 materials have already been delivered to site

·         12 are marked as “FAT Done” (Factory Acceptance Test completed)

·         12 have been shipped

·         Others are still progressing through stages like Purchase Order release, custom clearance, or are in manufacturing.

This kind of breakdown helps project teams identify bottlenecks in the supply chain and take proactive steps to avoid construction delays due to missing materials.

Instead of chasing updates manually or across multiple spreadsheets, everything is visualized in one place, making this Power BI procurement dashboard an essential part of enterprise-level project control.

Delivered Materials Percentage in Every Project

Another essential visual in the procurement Power BI dashboard shows the percentage of materials delivered for each individual project.

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Displayed in a clear horizontal bar chart, this visual allows project managers to instantly compare procurement progress across the entire portfolio.

For example, as shown in the chart, some projects like ASL-MDY and ASL-SHQ have achieved 100% material delivery, indicating they are fully supplied and ready for execution.

On the other hand, projects such as YANBU and MARAFIQ show much lower percentages, signaling possible procurement delays that may require immediate attention.

This side-by-side comparison is particularly valuable for enterprise project teams who are managing multiple sites. Instead of manually checking procurement logs, they can use this dashboard to quickly identify which projects are falling behind in material readiness, and take timely action to coordinate deliveries and avoid on-site disruptions.

If you’re interested in building such dashboards for your projects, we offer a service where we create a smart reporting system for your projects.

Imagine managing a project where every update takes hours to find, decisions are made with old data, and every meeting starts with, “Are these numbers right?” It’s a constant struggle.

A smart reporting system gives you clear, up-to-date insights so you can make the right decisions, stay on track, and avoid last-minute surprises without the stress.

Check out the service details here: https://planningengineer.net/reporting-system-services/

Procurement Detailed Data and Status Table

At the bottom of the procurement Power BI dashboard, a detailed table provides a full breakdown of every material item across the enterprise portfolio.

This table brings transparency and accountability to procurement tracking by listing key data points for each material, making it easy for users to monitor planned dates, actual progress, and delivery status.

For each material, the table displays:

·         Planned FAT (Factory Acceptance Test) date

·         Actual FAT date

·         Planned delivery date

·         Actual delivery date

·         Current delivery status (e.g., Delivered, In Progress)

·         Status indicator (e.g., On Time or Late)

With a quick look, project stakeholders can assess whether materials were delivered as planned or if any delays occurred.

For example, a red “Late” status immediately flags a delay, while green “On Time” cells confirm that delivery was completed on schedule.

This level of visibility is essential in enterprise environments where even a small delay in material delivery can have effects on construction timelines.

Filter By Material or Status

To make navigation easier and analysis more focused, the Procurement Power BI Dashboard includes powerful filtering options that allow users to zero in on specific materials or procurement stages with just a few clicks.

Users can apply filters by:

·         Material (e.g., Conductor, Tower Material, Line Hardware)

·         Status (e.g., Delivered, FAT Done, Shipped, Under Custom Clearance)

These filters update all visuals on the page instantly, enabling users to examine the performance and delivery timeline of a specific material type or group of items at any stage of the procurement process.

For instance, if a user selects “Shipped” status and “OPGW” material, the dashboard will show only the relevant entries across all charts and tables.

This flexible and interactive filtering system enhances usability and ensures that teams can access the exact data they need, making the procurement dashboard not only informative but also highly actionable.

Check other dashboard pages:

1. How We Helped a Client Build a Power BI Dashboard for Multiple Projects in Saudi Arabia
2. A Tour of an Enterprise Power BI Dashboard [Multi-Project Power BI Dashboard]
3. Engineering Power BI Dashboard [Multi-Project Power BI Dashboard]
4. Issue Management Power BI Dashboard [Multi-Project Power BI Dashboard]
5. Invoices Management Power BI Dashboard [Multi-Project Power BI Dashboard]

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