How to fix budgeted cost changing when exporting and importing Primavera P6 XER

I have received a question from one of my courses trainees about how to fix budgeted cost and i found it useful to share with you here. The question is:

The Problem (budgeted cost) :

“I have prepared a schedule and loaded resource (Manpower and Cost) but when I have sent the xer file to my consultant the total budgeted cost it not showing as it was showing my laptop.
he is complaining me and I am unable find out the issue, there is one figure in my primavera but when he is using the same Xer file then the total figure is reducing a bit.”

The fix in my opinion is :

1- Check that the variance in budget cost when exporting the P6 XER file and import it to a new PC in all or in some activities. If it is in some activities then we need to investigate what is different in these activities that makes the budget units and accordingly the cost vary.

2- Make sure that the Resources and Calendar used are project and not global.

3- Give your Cost resource a unique name so it will not mixed up with other resources when importing to a new PC.

4- Finally, and if you failed to solve the issue with the above fixes, export the cost assignment as spread sheet from your Primavera and import it to the other PC. This would fix your issue and you can then export the XER from the other PC.

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