How to Create the Narrative Report for Your Baseline Schedule

A baseline schedule narrative report is a document that outlines the details behind a project’s baseline schedule. The baseline schedule narrative report serves as a roadmap for the project, outlining the sequence of activities, their durations, and milestones.

Here’s what a typical baseline schedule narrative report might include:

Project Summary

A brief introduction to the project, including its general information, scope of work, stakeholders, and project key dates and milestones.

Constraints and Assumptions

Identify any constraints or assumptions that may impact the schedule, such as budget limitations, resource constraints, or external dependencies.

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Project Calendar

Describe the working and non-working days and the working hours of the project. It outlines the national holidays for the country in which the project is located.

Schedule Development Process

Explanation of how the baseline schedule was developed, including the methodology used, the software utilized (e.g., Microsoft Project, Primavera P6), and any assumptions made during the scheduling process. Ex: a screenshot from your software scheduling options window.

Schedule Structure

Description of the logical sequence of Project WBS in which project Zones will be divided, the main master activities will be performed, including any dependencies between tasks, and Activity Coding and ID system

Cost Allocation

Discussion of how the project costs were allocated to project activities and the cost loading sheets.

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Resource Allocation

Discuss how resources (such as labor and non-labor) were allocated to project activities, including any resource leveling or smoothing techniques used to optimize resource utilization.

Schedule Critical Path

The Project Critical Path is the longest sequence of dependent activities in a project, determining the shortest time needed to complete the project. Any delay in activity along the critical path directly impacts the project’s contractual end date.

Duration Estimation:

Explanation of how activity durations were estimated, considering factors such as historical data, expert judgment, and resource availability.

Project Cash Flow and Manpower Histograms:

Project cash flow refers to the movement of money into and out of a project over time.

Manpower Histograms:

manpower histogram is a graphical representation of the distribution of labor resources throughout the project.

If you want to download the project baseline schedule narrative report template, it is already in the data file for these courses:

1- Construction Project Planning Intermediate Level with P6 (Arabic)Top of Form

2- Construction Project Planning Intermediate Level with P6 (English)

3-Professional Planning Engineer (PPE)

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