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Tips for running effective meetings

To run an effective meeting you need to follow certain steps as per the following:

1- Email the meeting agenda to the audience at least 24 hours prior to the meeting.

2. Arrive to the meeting location 5 minutes early.

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3. Start and finish the meeting as scheduled.

4. Be prepared.

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5. Bring pen and paper to record notes.

6. Ask every one to switch off their phones.

7. Share all the relevant data with the attendees.

8. Be brief and stay on the topic.

9. If you find disagreement with your point of view try to challenge the idea not the person.

10. It is very effective to send a follow up email with the minutes of meeting one day after the meeting to record what have been discussed.

 

Good luck in your meetings 🙂

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Hany Ismail
Hany Ismail

Hany Ismael is the founder and CEO of Planning Engineer Est. in Egypt. He has started his career back in 2003 as a site engineer, technical office engineer, planning engineer, planning manager, and finally planning department manager where he has been involved in several mega construction projects in Egypt and Saudi Arabia. In 2016, he established his own company in Egypt “Planning Engineer Est.” Hany gained his MSc degree in project management from Liverpool University-UK 2013-2016, PMP certified from PMI-USA 2010, and BSc Civil Engineer Tanta University-Egypt 2003. Hany provided more than 3,500 hours of planning and project management training on his website planningengineer.net, YouTube channel, and offline courses since 2011. He enjoys teaching project management in simple and practical way, and he developed several planning tools, techniques and courses.

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