Planning VS Execution Reasons and Solutions

Planning versus execution can become a humorous situation when there’s no proper system for planning, monitoring, and controlling in place. When there’s a big difference between the plan and what happens on-site, the construction team often starts making their plans. In my view, if this difference exceeds 5%, the project is at risk. Here are the main reasons for variations between planning and execution:

1. Planning:

• Inaccurate Planning: If the planning isn’t accurate, the site won’t follow the plans, leading to deviations from day one.
• Lack of Team Involvement: When the site team and project manager aren’t involved in planning, it’s a major mistake. Planning Engineers should involve the project team to ensure accountability for the plans.
• Slow Planning: If planning takes too long, the construction team won’t wait. They’ll make their plans. If planning can’t adjust these plans to match site conditions, it causes more deviations.
• Overly Detailed Plans: Plans with too many pages and lacking visualization make it hard for the site team to understand.
• Incomplete Coverage: When plans don’t cover 100% of the project scope, it forces the construction team to rely on their plans.

2. Execution:

• Project Manager’s Lack of Knowledge: When the Project Manager isn’t familiar with project management principles, they won’t pay attention to planning.
• Overconfidence: Some site engineers may feel they don’t need planning assistance because they’ve worked on many similar projects. However, their track record might not be as good as they think.
• Site Conditions Differ: While site conditions may differ from the plans, it’s crucial to adjust the plan rather than the project goals.

Conclusion: Construction projects are inherently complex. Therefore, the project and planning teams need to collaborate on developing realistic plans. Planning teams must be agile and adaptable to project conditions. Site teams should recognize the importance of planning, as it ultimately benefits them. Regardless of experience, those lacking sufficient project management knowledge should consider taking planning courses to enhance their skills.

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