What to do when you are running behind deadlines
As a project manager you need to understand that you have a time frame of doing the work. So you have to make sure that everything is going on as planned by keeping track of the project so that you are able to meet project deadlines. The scope of this description is to help project managers and implementers have the necessary skills needed in managing deadlines.
There are times when delays cannot be avoided and the project just has to delays. Bad weather or accidents on the site that lead to a shortage or workers are examples that can cause the project to delay. You need to be very open with the client and explain this to then. This should be done after you have tried your best to be on time but still were not able to do so.
The client may not be happy with the call so you have to be tactical. You need to be very polite and explain to them the reason for the delay. You also have to assure them the possible time when the project would be complete. You have to take complete responsibility for late running deadlines. You can also suggest to the possibility of changing the contract terms a little as you have already breached the contract agreement.
One way of managing deadlines is to make sure that you take into consideration the probability of delays as you are coming up with the original plan. In this way you are going to avoid any possibilities of delays. You have to set a reasonable timeline for the project.
When you notice that you are about to be late for the project deadlines you should never panic. Panicking will only make you do bad work. It would be better for you to run late and produce good quality work than for you to rush and do shoddy work.
Understanding what you and your team are capable of doing is also very important. You need to understand that you have certain limitations and that there only so much that you can do. Do not accept something that you know very well that you cannot be able to complete in the timeframe that has been set.
The first phase of the project is one of the most important phases. It can determine how the entire project is going to turn out. You need to be very careful in this phase and make sure that everything goes on well at this phase. This will help you tremendously in the other phases.
One of the most important things you have to remember is that there is need to regularly monitor the different phases of the project. You have to make sure that you check the progress of the project if you want everything to proceed well. Late running deadlines can be as a result of not keeping track of the progress of the project so you need to make sure that you are always aware of the progress.