How to create a shop drawings submittas log with sample

Shop drawings log is a control document to record and monitor the shop drawings submittals and approvals between the contractor and the consultant or the client

The Construction Drawing Log Template could has different formats, however the concept is one, and usually it contains:

Mechanical Shop Drawings,Steel Shop Drawings,HVAC Shop Drawings, etc…see the photo below to know how it look like.

Lets go through this Drawing Log Template and explain what its content and how to update and monitor it.

1- S.N: is a serial number

2- Activity ID: if you have a separate activity in your schedule for each shop drawing or a group of shop drawings you better include this ID to the shop drawings tracking sheet.

3- Submittal Sequential No.: This is the submittl number you issued the shop drawings to the client or the consultant.

4- Planned Sub.Date: This is the planned submission date for each shop drawing and should be extracted from your time schedule.

5- Actual Sub.Date: This is the actual date you submitted the shop drawing to the client or the consultant for review.

6- Returned Date: This is the date the shop drawing submittal return from the client or the consultant.

7- Action Code: Normally when the client or the consultant return the shop drawing submittal it should has a code which represent if it is approved or not approved and the action code usually be as per the following: Code A ” Approved without comment”, Code B “Approved with some comment”, Code C ” Not approved & Revise and resubmit”, Code D “Rejected or not applicable”.

8- Status: This column showing the status of the shop drawing Whether it is closed (no action required) or Open (an action required)

9- Remarks: any notes you would like to add

In addition to the columns we talked about above we have in this form a color coding to make it easy for monitoring

No color : Means no action.

Green color : Means the shop drawing submitted and under consultant or client approval within the contractual duration of review.

Red Color: Means the shop drawing submitted and exceeded the contractual duration for review without action from the client or the consultant.

Gray color: Means the shop drawings status is closed and no action required.

Download the sample File: Sample of Shop drawings Submittal Log