The shop drawings log is a control document to record and monitor the shop drawings submittals and approvals between the contractor and the consultant or the client

The Construction Shop Drawing Log Template could have different formats, however, the concept is one, and usually, it contains:

• Mechanical Shop Drawings.
• Steel Shop Drawings.
• HVAC Shop Drawings.
• Architectural Shop Drawings.
• Electrical Shop Drawings.

 

See the photo below to know what it looks like.

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Download the Shop Drawing Submittals Log Sample

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Let’s go through this Shop Drawing Log Template and explain its content and how to update and monitor it.

 

1- S.N: is a serial number.

 

2- Activity ID: if you have a separate activity in your schedule for each shop drawing or a group of shop drawings you better include this ID in the shop drawings tracking sheet.

 

3- Submittal Sequential No.: This is the submittal number you issued the shop drawings to the client or the consultant.

 

4- Planned Sub.Date: This is the planned submission date for each shop drawing and should be extracted from your time schedule.

 

5- Actual Sub.Date: This is the actual date you submitted the shop drawing to the client or the consultant for review.

 

6- Returned Date: This is the date the shop drawing submittal return from the client or the consultant.

 

7- Action Code: Normally when the client or the consultant returns the shop drawing submittal it should have a code that represents if it is approved or not approved and the action code usually is as per the following:

• Code A ” Approved without comment”.
• Code B “Approved with some comment”.
• Code C ” Not approved & Revise and resubmit”.
• Code D “Rejected or not applicable”.

 

8- Status: This column shows the status of the shop drawing, whether it is closed (no action required) or opened (an action required).

 

9- Remarks: any notes you would like to add.

 

10- Color Coding

In addition to the columns we talked about above, we have in this form a color coding to make it easy for monitoring:

1. No color: This means no action.
2. Green color: This means the shop drawing is submitted and under consultant or client approval within the contractual duration of the review.
3. Red color: This means the shop drawing is submitted and exceeded the contractual duration for review without action from the client or the consultant.
4. Gray color: The shop drawings status is closed and no action is required.

You can also learn how to monitor the Material by the Material Log

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